Fourth Quarter Board Meeting Notes

FROM: Amanda Klepitsch

RECA Board,

First and foremost I want to thank Niko/Mike for a very informative and productive meeting last night, but also I want to stress that I am happy to be apart of the River’s Edge Condo Association team. I hope to continue the excellent working relationship we have! Below is a recap of projects complete, current action items/projects and spring projects for 2012

Accomplishments for 2011 to date,

-       Transition from self management to Cagan Management; transfer of all documents, transfer of vendors and opening an operating bank account through Banco Poplar for collection of assessments

-       Nici Carpet Cleaning was out to clean carpets throughout the building in September

-       Danny Escobar was out to rod the main lines for the building as of July 2011 and a kitchen stack from the roof in October 2011

-       Three quotes were obtained to repair four manholes, potholes, cracks in the S parking lot of the building as well as sealing and striping. It was decided to hire Allways Paving for a negotiated price of $4K to also include a cement section on the side E entrance of the building. The work was expedited in October 2011

-       Management obtained quotes for scavenger service through Groot, Lakeshore and National to compare with Allied’s pricing for either negotiations or to switch providers. The lowest bid obtained was for $140 per month; Allied matched the price and although they requested a 5-year agreement, they dropped the agreement down to 1 year through December 2012. This saved the association $100 per month/$1,200 per year

-       Four snow bids were presented to the board for review and given the pricing, it was decided to stick with Italian Landscapes, whom the association has used for several units. The contract was signed and submitted and as discussed at the meeting, I will keep a cognizant eye on their billing

-       New mailbox tags were put on each mailbox for a neat appearance. Moving forward, new tags will be ordered for any new names that are displayed

-       Sent a violation notice/warning to 2A related to cigarette smoke in the halls

-       Paint touch-ups and minor repairs were done in the hallway for minimal pricing per Niko

Current Action Items/Pending,

-       After obtaining multiple bids to replace the porches at the community, Mastercraft was hired to replace the 4 N side balconies at our meeting in September. A deposit for the porch project and survey was provided to Mastercraft in the amount of $3,760 ($7,240 remains as a balance owed for the project upon completion). We expect the plans to be ready within the next 2 weeks per John of Mastercraft

-       As you know, the rule and regulations draft has been prepared for the board’s review and consideration. Please take a moment to provide any feedback (suggestions on additions or removal). Once the final draft is complete and majority of the board approves the draft, we will schedule a special meeting 30-days out to approve

-       At the meeting last evening, the 2012 budget draft prepared was discussed and changes to the draft budget will be provided shortly for the board’s review

-       Management has requested loss runs through State Farm (association’s current provider) so we may investigate alternative insurance providers for package policy and worker’s compensation for potential premium savings. Mesirow and Cisa were notified; I am going to get the physical quote from Lakeview Insurance Agency whom was estimated at $5K

-       Units 1A/Kugleman and 1F/Kowka will be given a 60-day notice to either comply with the association’s mandated requirement to change out their windows and/or have the appearance from the exterior of the building conforming with other units, or they will be subject to a $500 fine. Furthermore, the association may choose to have the work completed and bill back the costs involved in doing so

-       Satellite dishes: Management will be drafting a letter to DirectTV and Comcast regarding 1) relocating dishes to the roof or they will be subject to disconnection and 2) clean up the cable wiring and boxes, and relocating as feasible, wiring to the W side of the building (neatly).

-       1D/Lannon and 2A/Santoro, will be sent to the association’s attorney, John Brennock for further legal actions against the unit. I will be informing the board as to the next steps we may take moving forward

-       Notices will be remitted to all other owners that have fallen behind now that the accounts are fully reconciled

-       Estimate will be provided regarding fire extinguishers that should be in halls and laundry rooms

-       Will obtain an estimate through Colley and other elevator vendors to get the elevator emergency service phone installed and any other legal necessities

2012 spring projects and maintenance,

-       2^nd Phase of porch project through Mastercraft, estimated at $5-$8K, plans already will be prepared from 2011 so it is a matter of getting permits to move forward

-       Annual Maintenance to include,

§  Hall touchups (as necessary)

§  Carpet cleaning, twice annually

§  Full plumbing maintenance rodding/basin cleaning

§  Roof inspection/repairs

As you know, we will be looking at a meeting some time in December for the Rules and Budget meeting. I will be re-connected with you on dates of availability so we may schedule. If there is anything I missed, please let me know. Otherwise, have a great weekend all!

Amanda Klepitsch

Property Manager

O: 847.324.8937

F: 847.679.5516

3856 West Oakton Street

Skokie,  IL  60076